User Agreement

Requirement

Funding application must be submitted 45 days before event.

  • One representative from the funding request, either the submitter, adviser, or division chair, must attend the Budget and Finance meeting.
  • Final Budget Form, Purchase Order/Reimbursement forms, and event flyer must be submitted to the Student Life Office, 30 days before the event.
  • All receipts must be submitted 3 days after the event or earlier.

Attending B&F Funding Workshops

  • One (1) designated member from the executive board of each RISO must attend one (1) Funding Workshop during his/her tenure.  Once that executive board member is no longer a member of the RISO, then the RISO must attend a B&F Funding Workshop the following semester, with another executive board member.
  • If there are any changes in B&F’s User Agreement or guidelines, then one (1) designated person from the executive board of each RISO must attend the Mandatory Funding Workshop.

Restricted Items

Money will not be granted for the following:

Advance payment to vendors

Class Assignments
Events that serve alcohol
Events not open to all Leeward Students

Sale of raffle tickets
Furniture Purchases/Large Equipment purchases

Gifts to University employees, including staff and faculty
Payment of organization debt
Payment of organization members for services rendered
Past expenditures
Scholarships
Applications that do not have supporting documents attached to it
Requests not in compliance with B&F guidelines and procedures
Payments to University employees, including staff, faculty, and students
Unsigned applications
Student groups not registered with the Student Life Office
RISOs on hold
Travel Expenses (exception: to UH sponsored events)

Two Strike Policy

  • Cancellation or re-schedule must be done 48 hours in advance by e-mailing the Budget and Finance Chairperson.
  • One representative from the funding request, either the submitter, adviser, or division chair, must attend the Budget and Finance meeting.
  • If no representative attends, it will be considered a no show.
  • After one no show, the organization/department must submit a new application by the following Friday.
  • After two no shows, no money will be approved for the current semester.