Budget & Finance Forms


There are several forms that your organization needs to fill out to expedite the funding process ONCE YOU'RE APPROVED BY B&F. The forms are in order of submission.

Submit 30 days before event:

Final Budget Form: Must sign and submit to the Student Life Office.

After you receive the email from the B&F Chair indicating what the committee approved, your organization must submit this form to start processing the request. This is the detailed information of what you will purchase now that your organization knows the amount you’ve been approved for. Remember you MUST submit an event flyer. A draft of a flyer is accepted.

Submit at least 30 days before event:

Purchase Order Form

If you want to pay with a purchase order please download and fill out the form and submit to the Student Life Office or email the B&F Chair. Here is a list of vendors who take PO, it may be updated.

Please note that all PO’s will be mailed, unless specified in the “special instructions” area that you want to hand deliver.

Please make sure the vendor takes purchase orders.

Reimbursement Form

Filling out this form will help expedite the process of getting your purchases pre-approved. You CANNOT purchase items until the B&F Chair informs you via email to the requestor that you’ve been approved. If you purchase items BEFORE you're pre-approved then you will not get reimbursed

Honorarium Forms:

Honorariums must be for Non UH employees/students.  If they are being paid as an individual they will complete the WH-1 form and the non employee invoice form.  If they are being paid as a business/company they will complete they W-9 form and submit a company invoice.


Submit 3 business days after event:

Prize Recipient and Food  Form

If your organization received funding for prizes and food you must get the following information from EACH winner. Please download the forms and bring it with you to your event. Information must be accurate.

Prize Recipient Form and each winner must complete the WH1 form. 

Please download the Food Recipient Form